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Business Development Administrative Assistant 


Role description

  • provide overall administrative support to Business Development department, including preparing client proposals, contracts and other correspondence, as well as administrative tracking of sales leads and logging information into our Customer Relationship Management (CRM) system
  • support Business Development in all external and internal process steps that enable work to begin with clients
  • interact with internal and external clients
  • perform back-up administrative support to CEO and chairman, VP Business Development, and the Business Development team as needed by scheduling appointments, conference calls and meetings

Essential duties and responsibilities  

  • maintain confidentiality in all matters
  • perform daily activities accurately and timely
  • Use discretion and display professionalism in answering and screening calls
  • Keep accurate log of sales leads that come through Business Development and distribute to appropriate sales resources
  • Update and maintain CRM information and generate reports as requested
  • prepare sales presentation materials, meeting preparation packets, proposals and other documents
  • review Project Generation Form submitted by consultants, check for completeness and pricing logic, discusses any missing information
  • keep accurate logs of all proposals and contracts
  • prepare Master Services Agreements and Statements of Work for review by VP and Directors of Business Development; log and track documents awaiting signature and follow up appropriately with client
  • process signed contracts and deliver them to Accounting for processing
  • perform back-up administrative and secretarial duties for the CEO and chairman as well as the Business Development Team as needed
  • co-ordinate travel and logistics as needed
  • other tasks as assigned



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


 Education and/or experience

Bachelor's degree (B. A.) from four-year college or university; or four years’ related experience and/or training; or equivalent combination of education and experience.


Language skills

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.


M athematical skills

Ability to calculate figures and amounts, such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.


Reasoning ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.


How to apply

Send your resume with a cover letter to If you receive a confirmation message, you can be sure that we received your resume. You will be contacted if your skills and qualifications match for the position for which you are applying. Please submit only one resume per position. Submitting multiple resumes for the same position may result in resume processing delays. The only time you should send us another copy of your resume is if the resume includes updated information.


We are an equal opportunity employer M/F/DV. You will be contacted if your qualifications and experience are considered a match for our position.